Implementing Purchasing Policies

On-Demand Schedule Sun, December 10, 2023 - Sun, December 17, 2023
Duration 90 Mins
Level Basic & Intermediate & Advanced
Webinar ID IQW23B0222

  • Creating a Procurement Procedure
  • Creating a Workflow
  • Creating Documents
  • Internal Controls
  • Avoiding Pitfalls

Overview of the webinar

Implementing Purchasing Policies for Purchasing Professionals

For existing Procurement Offices review what is working and what isn’t working in your current environment.

Ask customers that your service to provide feedback or a formal customer satisfaction survey.

  • What does our Procurement Office do best?
  • What does our Procurement Office do worst?
  • What services are we providing that you find helpful?
  • What services would you like added to make your job easier?

Meet with current stakeholders that use your procurement documents in their workflow

  • Accounting
  • Receiving
  • Equipment or Asset Management
  • Safety or Hazardous Control Offices
  • Other internal control staff

Meet with outside control agencies or departments that impact workflow

Who should attend?

  • Purchasing
  • Finance
  • Accounting
  • Contracting
  • Finance
  • Internal Control Officers

Why should you attend?

This live webinar is intended to provide attendees with information on implementing purchasing policies for purchasing professionals. Attendees should leave the program with practical applications that they can apply to their daily business. Topics may include: outlining the strategic role of purchasing in the organization, the latest business writing techniques suited for the development of policies, processes, procedures, and service level agreements (SLA), how to formulate policies to effectively govern the organizations purchasing activities, how to design cross-functional processes and procedures that optimize effort, cost, time, output and controls, develop SLAs that set smart rules of engagement between the purchasing department and the rest of the organization, and examples and case studies. This program should be geared towards an intermediate level for attendees.

Faculty - Mr.Ken Jones

Ken Jones has been working in the public and non-profit procurement field for over 30 years. He worked for the New York State Office of Taxation and Finance as a Purchasing Assistant from 1985-87 and left there to work for the University at Albany, SUNY where he served as a Purchasing Agent and in 1999 was the Assistant Director supervising and providing training for the Office of Purchasing and Contracts. This included proving training for both State procurement and The Research Foundation for SUNY procurement rules and regulations.  His previous purchasing experience included procuring commodities, services, and construction for the departments on campus.A past Director of the SUNY Purchasing Association, Ken retired from the position of Assistant Director in January of 2014. However, he was requested to continue to assist the office through the end of 2014. Ken worked part-time for the SUNY Center for International Development as a Procurement Specialist assisting primarily with their program in Kenya, Africa. Ken has trained many University staff on procurement rules and regulations. He established online ordering processes with vendors ranging from Office supplies to Lab chemicals and continued to provide training in his recent positions. After the Kenya Contract expired Ken continued to assist the UAlbany Purchasing Office with complex procurements through July of 2021. Ken has presented on various procurement topics both in person and on the Web for over 10 years. 


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